Opening doors to physical sample tracking and attribution in Earth and environmental sciences

Joan E Damerow , Natalie Raia , Val Stanley, Saebyul Choe, Mikayla Borton, Neil Byers, Ellen Cassidy, Shreyas Cholia, Rorie Edmunds, Brieanne Forbes, Kathleen Forrest, Amy Goldman, John Kunze, Sara Lafia, Kerstin Lehnert, Marcella McIntyre-Redden, Richard Naples, Dylan O'Ryan, Charles Parker, Esther Plomp, Beck Powers-McCormack, Sarah Ramdeen, Stephen Richard, Anne Thessen, Cody Thompson, Dave Vieglais, Kristina Vrouwenvelder, Elisha Wood-Charlson, Lesley Wyborn , T.B.K. Reddy, Andrea Thomer

Physical samples and their associated (meta)data underpin scientific discoveries across disciplines and can enable new science when appropriately archived. However, there are significant gaps in current practices and infrastructure that prevent accurate provenance tracking, reproducibility, and attribution. For most samples, descriptive metadata are often sparse, inaccessible, or absent. Samples and associated (meta)data may also be scattered across numerous physical collections, data repositories, laboratories, data files, and papers with no clear linkage or provenance tracking as new information is generated over time. The Earth Science Information Partners (ESIP) Physical Samples Curation Cluster has therefore developed guidance for scientific authors on ‘Publishing Open Research Using Physical Samples.’ This involved synthesizing existing practices, community feedback, and assessing real-world examples. We identified improvements needed to enable authors to efficiently cite and link Earth science samples and related data, and track their use. Our goal is to help improve discoverability, interoperability, and reuse of physical samples, and associated (meta). Though primarily focused on the needs of Earth and environmental sciences, these guidelines are broadly applicable.